Privacy Notice

The Sherborne School Group is strongly committed to protecting the privacy of your personal information. Any data you provide will be held securely and in accordance with data protection law, including GDPR 2018.

Please read our Website Terms & Conditions of Use below. This summarises how we collect and use your data when you use this website.

See our Privacy Notice for full details about how the Sherborne School Group process personal data.

Website Terms & Conditions of Use

Who are ‘we’?

The Sherborne School Group includes Sherborne School, Sherborne International, Sherborne School (Trading) Ltd, Sherborne School (Leisure) Ltd, Sherborne School (Overseas) Trading Ltd and the Sherborne School Foundation. It is a charitable company registered as Sherborne School in England and Wales under the Companies Act (company number 4002575) and with the Charity Commission for England and Wales (registration number 1081228). Its address is Sherborne School, Abbey Road, Sherborne, Dorset, DT9 3LF.

Sherborne School Foundation is owned by Sherborne School but is registered separately under the Companies Act (company number 3686309) and the Charity Commission (charity number 1073522).

In this policy, whenever you see the words ‘we,’ ‘us’ or ‘our’, it refers to all those in the Sherborne School Group.

Your acceptance of this policy, and our right to change it

By using our websites, social media pages or providing your information you consent to our collection and use of the information you provide in the way(s) set out in this policy. If you do not agree to this policy please do not use our sites or social media pages.

We may make changes to this policy from time to time. If we do so, we will post the changes on this page and they will apply from the time we post them. This policy was last changed on 22 January 2020.

What information do we collect?

We may collect and process personal information about you from the use of our sites. You may give us information about you by completing an online form, applying for services or corresponding with us or by email on the ‘Contact Us’ section. This includes information you provide when requesting a prospectus or making on online enquiry or application.

If at any point you would like us to remove personal data you have submitted to us from our systems, please contact marketing@sherborne.org.

We use Google Analytics to collect information about how people use this website to inform improvements. This includes the collection of demographic data such as location, age, gender and interests that we may use to target certain demographics using Google Advertising, including re-marketing.

We use Hotjar to better understand how users engage with our website, e.g. which links they choose to click. This helps us improve our website. Hotjar uses cookies and other technologies to collect data on user behaviour and their devices, in particular IP address (captured and stored only in anonymized form), device screen size, device type, browser information, geographic location (country only) and preferred language. Hotjar stores this information in a pseudonymised user profile. Neither Hotjar nor we will ever use this information to identify individual users or to match it with further data on an individual user. For further details, please see the Hotjar privacy policy. You can opt-out of the creation of a user profile, the storing of data about your usage of our site and tracking cookies.

We also collect non-personal information such as IP addresses (the location of the computer on the internet), pages accessed and files downloaded. This helps us to determine how many people use our sites, how many people visit on a regular basis, and how popular our pages are. This information doesn’t tell us anything about who you are or where you live. It simply allows us to monitor and improve our service.

How do we use the information?

• To process requests and applications received via online forms and to contact you regarding these matters
• To supply goods/services ordered using online forms
• To improve our website (based on how users navigate the website and feedback from users)
• To send periodic emails (if you have opted in)

We only use this information for the purposes intended. You will not receive any subsequent unsolicited communication from us or third parties.

What information do we share?

Your information will not be sold, exchanged, transferred or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the service you have requested.

We may share your personal information within the Sherborne School Group.

How do we protect your information?

We implement a variety of security measures to maintain the safety of your data when you submit or access personal information.

All information supplied via online forms is transmitted via Secure Socket Layer (SSL) technology.

Cookies

Small data files known as cookies are placed on your computer. They improve things by:

• Remembering settings, so you don’t have to keep re-entering them whenever you visit a new page
• Remembering information you’ve given (e.g. your postcode) so you don’t need to keep entering it
• Measuring how you use the website so we can make sure it meets your needs

Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you. Indeed, you can manage and/or delete these small files as you wish.

Third party cookies collected on this website include:

• Google Analytics – standard implementation
• Google Advertising – to allow us to target Google advertising at certain demographic groups
• YouTube (Google) – we embed some videos from our YouTube account to add value to certain areas of content. A YouTube cookie is used to provide web analytics in terms of the number of times a video has been watched and/or shared
• Twitter – we may embed Twitter feeds on some pages. Twitter uses cookies to determine who follows the various links contained in these embedded feeds
• Facebook – we may embed Facebook feeds on some pages. Facebook uses cookies to determine who follows the various links contained in these embedded feeds.
• Google Maps – we may embed Google Maps on pages to show the location of various facilities. Google uses cookies to manage locations and to provide web analytics in terms of the number of times a map has been viewed and/or shared

There are also cookies that store basic data on your interactions with WordPress, the content management system running this site.

To learn more about cookies and how to manage them, visit AboutCookies.org. You can opt out to prevent your data being collected by Google Analytics.

Questions about our policies

If you have any questions about this privacy statement, the practices of this site, or your dealings with this website contact marketing@sherborne.org.